Invoicing Systems save time and money!

In the modern world of business, electronic invoicing has become a common tool. It makes for seamless transactions and the benefits towards a positive cash flow are fundamental to small businesses. Are you yet to utilise this and are you aware of the advantages of doing so?

Convenience and time

Most importantly for some, invoicing systems can save you and your business time. This will give you the freedom to do what you do best.

Remembering each client’s outstanding balances and deadlines can be arduous and time consuming, yet the ease of email reminders will alert you of upcoming payments and the ones that are overdue too.

An invoice system will process an invoice to be sent directly to the customer, stating the amount owed and for which products; the deadlines for payments and then outlines the ways in which they are able to give this to you. All of these benefits can then be combined and engineered to be sent for recurring payments.

Control of finance and improving cash flow

In today’s society, our culture can consider it rude to demand money from someone. Sending an invoice can eliminate this, asking for your money owed in a more professional and formal manner.

Many businesses will agree that using an invoicing system improves the likelihood of you being paid more promptly; In fact, some customers won’t pay until they have received their invoice.

“How would you like to pay for that?” Direct your customers straight to your website for on online payment using a credit or debit card, refer them to a telephone payment system, allow for cheques or even offer PayPal services. It’s up to you how you want to be paid, but the more ways they are aware of means it’s easier for them to make an instant payment.

Make invoicing part of your businesses DNA. Time and money is important and you could have more of both.

For more information about how Purple Haze can help you and your business with invoicing systems, get in touch today – admin@purplehaze-va.com.

Why do you need a Virtual Assistant

Are you overwhelmed running your business? Are there not enough hours in the day? The more your business grows, the more administrative tasks you have; the more time you spend on administrative tasks, the less time you have to generate new business.

How much is your time really worth? Is it worth £50 an hour or £100 an hour? YOUR time is most valuable because it is your responsibility to generate new revenue for your business.

Doing small and often trivial admin chores yourself does not really add value to your business and the sensible solution is to delegate those less profitable tasks by hiring someone more than capable of carrying them out, but whose hourly rate is somewhat less than your real financial worth. So what’s stopping you?

You may have a multitude of reasons that prevent you from hiring a full time personal assistant. You may not need a full time, or even part time employee but just require someone for occasional or limited hours. Then there are the employers responsibilities, employees are entitled to sick pay, maternity leave and paid holiday and often seek generous benefits packages. It is estimated that the true cost of an employee is over double and often up to triple the cost of their annual salary in terms of benefits and liabilities.

Significant for some potential employers is also the loss of privacy and space – are you working from home or have limited office space? You may not want an employee working from your home or simply not have the room for an additional employee in your office or all the equipment they may need.

Wouldn’t it be perfect if you had an assistant that was always ready to work for you, but only when you need them? Working from their own home or office, using their own equipment? Meet the Purple Haze Virtual Assistant (VA), an invaluable new work force that provides a practical solution for small businesses owners. A VA frees up your valuable time so you can concentrate on the important things that only you can do in your business.

There is no need to share office space or even for your VA to live in the same town or city. Work assignments are communicated through email; telephone, fax or post and Web-based tools such as instant messengers and online calendars and planners are also often used as a means of keeping in touch.

Purple Haze VA invoices you only for the actual hours worked or by tasks completed, and is the perfect solution for a busy small business or entrepreneur. When you hire a VA you get all the benefits of outsourcing – no employer liabilities, tax and benefits issues, coupled with the loyalty and steadiness of a company employee.

With a VA, you have someone to whom you can delegate. Your VA can return telephone calls, answer e-mails, and draft letters for you. They can take your telephone calls, filter your email, deal with your post, book your doctor’s appointment and even remind you of your wife’s or mother’s birthday and source the perfect gift if necessary! We are already computer trained, and can assist with your specific needs from traditional office support services to highly specialised areas including web page design. You can also equip your VA to go beyond administrative support to client development and marketing support.

You can easily justify a virtual assistant in terms of your greater productivity and your greater efficiency. You need to be the leader in your business and your VA will insure that you focus on what is important, rather than urgent. Your VA can also lend ‘size’ to your company, which will impress potential clients.

As more and more businesses move their marketing and communications to the Internet, VAs are becoming the obvious solution to staffing issues. For an hourly fee often less than the cost of temps or the real cost of employees, businesses can take advantage of professional assistance and a variety of skills at the click of a mouse.

To find out more about how Purple Haze VA can assist you – get in touch today admin@purplehaze-va.com.